Email POP Account Setup: Outlook 2013 and Outlook 2016

To set your Email up in Microsoft’s latest version of Office (and now Microsoft 365) programme Outlook

First of all you’ll need;
Your email address which is also your username – the full email address
Your password
The mail servers generally mail.yourdomain.co.uk

  1. Start Outlook.
  2. Press the File tab.
  3. In the Info category, press Account Settings, and then press Account Settings in the dropdown.
  4. On the Email tab, press New.

In the Add New Account dialog box

  1. Click the Manual setup and then press Next.
  2. Press POP3, and then press Next.
  3. Under User Information , configure the following settings:
    • In the Your Name box, type your full name.
    • In the Email Address box, type your full email address.
  4. Under Server Information, select POP3  in the Account Type box, configure the following settings:
    • In the Incoming mail server box, type the name of the server in lowercase letters. The name will be in the form of mail.yourdomain.co.uk
    • In the Outgoing mail server (SMTP) box, type the name of the outgoing email server in lowercase letters. The name is the same as the incoming mail server.
  5. Under Logon Information, configure the following settings:
    • In the User Name box, type your user name. The user name is your full email address.
    • In the Password box, type your password.
    • Press the Remember password check box.
  6. Leave Require logon by using Secure Password Authentication (SPA) unchecked
  7. Press Test Account Settings. When you press Test Account Settings, the following process occurs:
    • The connectivity of the system to the Internet is confirmed.
    • You are logged on to the SMTP server.
    • You are logged on to the POP3 server.
    • If the POP3 server must be logged on to first, Outlook automatically sets the Log on to incoming mail server before sending mail option.
    • A test message is sent. This message explains any changes that Outlook made to the initial setup.
  8. Press Next, and then press Finish.

Advanced Server Setup (important)

Press More Settings to open the Internet Email Settings

Delivery settings must be set to remove messages from the server either immediately or, in certain circumstances, within one month.