Email POP Account Setup: Outlook 2016

Instructions on how to set up your POP account on Outlook 2016, on Windows 8 or Windows 10

1. Start the Microsoft Outlook program.

Use the Start menu to start Outlook 2016. If you’ve never used Outlook before, it will prompt you to create a new account. In that case, skip ahead to step 2.

If you’ve previously used Outlook and it doesn’t prompt you, choose the File tab, then press the Add Account button

2. The Auto Account Setup window appears.

When this window appears, leave the spaces empty, choose the Manual setup or additional server types option, then press Next.

3. The “Choose Service” window appears.

Choose POP or IMAP, then press Next.

4. The POP and IMAP Account Settings window appears.

This is the window where you’ll enter most of your account settings. You want the window to look like this:

Your Name is the name that other people will see when you send them e-mail. It should usually be your real name, such as Bill Gates or Joan of Arc.
Enter your Email Address.
For Account Type choose POP3.
Enter mail.yourdomain.co.uk for both the Incoming mail server and Outgoing mail server (SMTP). Obviously, substitute your real domain for yourdomain.co.uk
Enter your full e-mail address  as  User Name. (The user name must be all lowercase).
Type your e-mail password into the Password field.
Make sure that Require logon using Secure Password Authentication (SPA) is unchecked.
Do not press Test Account Settings or Next yet; they will not work until you complete the next steps.

5. View “More Settings”.

Press the More Settings button. A new Internet E-mail Settings window appears.

6. Choose the “Outgoing Server” tab.

In the Outgoing Server tab, check My outgoing server (SMTP) requires authentication and make sure Use same settings as my incoming mail server is selected:

7. Choose the “Advanced” tab.

Choose the Advanced”tab, then:

Check the checkbox for This server requires an encrypted connection (SSL).

This will make the POP3 port number change from 110 to 995; that’s normal.

Change the Outgoing server (SMTP) port number from 25 to 465.

Set Use the following type of encrypted connection to SSL.

Make sure Leave a copy of messages on the server is unchecked

Those parts of the window should look like this:

8. Close the “Internet E-mail Settings” window.

Press OK to close the Internet E-mail Settings window. The Add New Account window will still be visible.

9. Test the settings.

Press Next. Outlook should tell you that All tests completed successfully

If Outlook tells you a test failed, double-check to be sure you’ve entered the settings correctly.

10. Finish the wizard.

If the Test Account Settings window is still open, press Close to continue.

Press Finish to finish the wizard.

Outlook setup is complete

You’re finished! Try sending yourself a test e-mail message to make sure it works.